8
UPDATE
Administrative Assistant's
UPDATE
For Windows, MS Office and Word
tips, see August AAU.
Seminars and webinars
SEPTEMBER 2016
Canadian Management Centre | www.cmcoutperform.com | (877) 262-2519
• Communication Techniques for Strong Work Relationships ($2,295) – Vancouver, Sep. 12-14
• Effective Business Writing ($1,995) – Ottawa, Oct. 3-4
• Grammar for Professionals ($1,095) – Ottawa Oct. 5
• Project Management for Administrative Professionals ($2,195) – Toronto, Oct. 3-5
• Responding to Conflict: Strategies for Improved Communication ($1,995) – Toronto, Nov. 3-4
• Time Management ($1,995) – Markham, Nov. 24-25
Job Design Concepts Inc. | www.jobdesignconcepts.com | (416) 447-8832
• Communication Skills ($399) – Toronto, Sep. 15
• Behavioural Interviewing ($399) – Toronto, Sep. 29
• Professionalism in the Workplace ($399) – Toronto, Oct. 6
• Speed Reading ($399) – Toronto, Oct. 19
• Developing Emotional Intelligence ($399) – Toronto, Nov. 2
• Supervise, Motivate & Lead Others ($399) – Toronto, Nov. 3
On-The-Right-Track Training and Consulting | www.on-the-right-track.com | (877) 213-8608
• Amazing Assistant ($124) – webinar, Sept. 1
Common Microsoft keyboard shortcuts
By Carol D. Rice
Both keyboard and mouse click shortcuts can save time and increase productivity. Most administrative professionals know
a handful of shortcuts such as Ctrl+x (cut), Ctrl+c (copy), Ctrl+v (paste). Take one new shortcut each week, use if often, and
soon it will be part of your daily regime. Below are some common shortcuts you may appreciate. For more shortcuts, go to
Office Help (F1) and type 'keyboard shortcuts'. Have fun!
EXCEL
• F2 (Cell edit mode)
• F4 (Repeat last action or changes cell
referencing i.e. $A$4, A$4, $A4, A4)
• F5 (GoTo command)
• Ctrl+' (Duplicate cell content in above
cell)
• Ctrl+; (Insert todays date)
• Ctrl+a (Select all data within range)
• Ctrl+Home (Go to cell A1 - unless
rows/columns frozen then goes to
the point of freezing)
• Ctrl+End (Go to last cell)
• Ctrl+PgDn (Go to next worksheet)
• Ctrl+PgUp (Go to previous worksheet)
OUTLOOK
• F3 (Go to the Search box)
• Alt+s (Mail – send email)
• Alt+s (Not Mail – Save & Close)
• Ctrl+1 (Switch to Mail)
• Ctrl+2 (Switch to Calendar)
• Ctrl+3 (Switch to Contacts)
• Ctrl+4 (Switch to Tasks)
• Ctrl+5 (Switch to Notes)
• Ctrl+6 (Switch to Folder List in Folder
Pane)
POWERPOINT
• Creating a presentation
• PgDn (Go to the next slide)
• PgUp (Go to the previous slide)
• F6 (Move clockwise among panes in
Normal view)
• Running a presentation
• F5 (Start the slide show from first
slide)
• Esc (End the slide show)
• b (makes presentation go black –
toggle key)
• w (makes presentation go white –
toggle key)
• number+Enter (Go to slide number)
• Ctrl+a (Change the pointer to an ar-
row)
• Ctrl+p (Change the pointer to a pen)
Carol D. Rice
Carol D. Rice, a Microsoft Certified
Trainer and a Microsoft Office Specialist
Master Instructor, is owner and principal
trainer of Essentials Computer Training.
She offers classroom, one-on-one and
custom training, as well as webinars
and seminars. She can be reached at
(905) 520-7902 and Carol@Essentials-
ComputerTraining.com.
