Administrative Assistant's Update

August 2017

Focuses on the training and development needs of admin professionals and features topics such as hard skills (software competencies, writing, communication, filing) and soft skills (teamwork, time management, leadership).

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AUGUST 2017 P R O F E S S I O N A L D E V E L O P M E N T F O R C A N A D A ' S O F F I C E S U P P O R T S T A F F Administrative Assistant's UPDATE UPDATE PM #40065782 INSIDE More about sitting � � � � � � � � � 2 While researchers study, we can reduce risks with exercise Navigating Excel � � � � � � � � � � 5 Increase your efficiency and save time Unproductive meetings � � � � � 6 Initiatives you can take to turn things around Networking tips � � � � � � � � � � � 7 It's more about listening than it is about talking By Jennifer Lewington AAU Associate Editor When Katherine Margard's boss, a senior administrator at The Ohio State University, was recruited to lead an- other university in a different state in fall 2015, Margard found herself in profes- sional limbo. For family rea- sons, she was in no position to leave central Ohio to possibly join her boss at his new job in Arkansas. She also had no guarantee that the person replacing her boss would keep her on in her role as executive assistant to the executive vice-president and provost. But Margard had an advocate in her corner: herself. An admin professional who main - tains an up-to-date resumé, Margard is active on LinkedIn, practiced at developing networks and committed to job-related training. "You need to be ready for anything that comes," she told a workshop session at the Administrative Profes- sionals Conference in Toronto last May, she says of her commitment to professional preparedness. Her philosophy has paid dividends. In October 2015, two days after she learned of the upcoming depar- ture of her boss at Ohio State, she unexpectedly received a call from a Do you know Gen Z? Jonah Stillman, a Gen Zer, and his dad, David Stillman, have writ- ten Gen Z at Work: How the Next Generation Is Transforming the Workplace. Generation Z encompasses, roughly speaking, people born be- tween 1994 and 2004. Gen Zers are successors to millennials and are "much more independent and very competitive," says David Stillman in an interview with Knowledge@ Wharton ("What Employers Should Know About Generation Z"). Whereas millennials may carry a sense of entitlement, he con- tends, "76 per cent of Gen Z say they are willing to start at the bot- tom and work their way up." Continued on page 4 Katherine Margard Credit: ESB Professional (Shutterstock) Career pathways Admin professional steers her own ship

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