7
Administrative Assistant's
UPDATE
Carol D� Rice
Carol D. Rice, a Microsoft Certifi ed Trainer and a Microsoft Offi ce Specialist Master Instructor, is
owner and principal trainer of Essentials Computer Training. She offers classroom, one-on-one
and custom training, as well as webinars and seminars. She can be reached at (905) 520-7902
and Carol@Essentials-ComputerTraining.com.
Another useful Search Folder is searching for the emails
that are the largest – likely due to picture attachments.
Many companies have limits on the size of an individual's
mailbox. Now what? How does one choose the emails to
delete or to save attachments outside of Outlook (network
drive or desktop)? Add another Search Folder to display
'Large mail.' Emails will be categorized according to size
– medium, large, very large, huge, enormous, etc. Now a
meaningful list to work with is displayed.
I prefer to display these search folders in a more prominent place – at
the top of the Folder Pane so I show them in 'Favorites'. Simply right
click the search folder and select 'Show in favorites.'
Experiment with the Instant Search Bar options on the ribbon and also
create meaningful Search Folders for those emails you often search for
using the same criteria. Enjoy!
Tips for temping
By Jennifer Lewington
A 20-year veteran of the recruitment
industry, Marc Belaiche is president
of TorontoJobs.ca, an Internet re-
cruitment website that specializes in
matching employers and candidates in
the Greater Toronto Area.
The website features about 30,000-
40,000 job listings across a wide
range of sectors in the Toronto sector,
including temporary positions for
administrative assistants and other
support professionals to fi ll in for
maternity and sick leaves or special
projects.
He identifi es three key trends for
job-seekers who want (or simply need)
a temporary position. In his view,
employers are:
• increasingly demanding about
whom they hire;
• less willing to train short-term em-
ployees;
• less inclined to hire the fi ll-in as a
full-time employee.
In a market where the supply of
administrative professionals is greater
than the demand – as is the case in the
Toronto area – how can a candidate
stand out from the crowd?
Belaiche says those who are suc-
cessful in landing temporary positions
share three attributes:
• Technical skills: "The expectation
is that people have a certain level of
comfort with computers, Outlook,
Word and Excel, and can walk in
and do it," says Belaiche.
• Quick-study capability: "There
will be some learning curve," says
Belaiche, but the onus is on the can-
didate to learn the ropes quickly.
• Personality and "fi t": Strong com-
munication skills and a positive
attitude are essential in ensuring a
good fi t, however long the contract
lasts.
Belaiche urges candidates to cite
examples of their work ethic and at-
titude on a resume, using words like
fl exibility and willingness to learn. He
also encourages candidates to include
references with fi rst-hand knowledge
of an admin professional's ability to
work with others, be a self-starter and
contribute to the success of the organi-
zation.
