Administrative Assistant's Update

MAY 2017 4 cars, clothing, and all the other things that eat away at your paycheque. You have the ability to control your day. CONS Work/Life Balance. It is very easy to become distracted with all the freedom you have and take time to go to the gym, spend social time with others who aren't in the offi ce during the day, and get diverted by a million other tempting distractions. Focus can be a real challenge. The opposite can be true when business is going well. It is easy to fall prey to the adage "Make hay when the sun shines," which may cause you to work far more than the 37 hours your corporate job requires. Balance is diffi cult. Discipline is mandatory and a big challenge for most people (at least initially). Lack of sick time or vacation. Be- ing self-employed means that you get paid only when you work. Holidays are not paid. Should you get sick, there is no compassion from your clients … they may just go elsewhere to get their jobs done. As you can imagine, work/life balance becomes an issue when the only money you make is when you are putting in the hours. Detachment. As much as you may complain about the noise, the inter- ruptions and the drama your cowork- ers cause, you likely will miss them and the frustration they bring. Since you will get lonely, it will be easy to VA lifestyle can be rewarding Continued from page 1 Co-author documents in Word, Excel or PowerPoint By Arnold Villeneuve Did you know that multiple people can work together at the same time as co-authors on a Word document, Excel spreadsheet, or PowerPoint presentation? When you're using SharePoint or OneDrive for storing your document, Offi ce allows a group of people to edit and revise the document in real time. When you and your col- leagues are ready to pub- lish, there's no need to copy, paste and reformat from multiple documents. You are really fi nished and ready to publish! There are two ways to co-author documents that are sup- ported in Offi ce: • regular • real-time While each approach lets multiple people collaborate and work together on documents there are a few differences between them. Regular co-authoring Regular co-authoring allows you and others to work on a document simultaneously, without blocking each other. As others work on the document you can see which paragraph they have temporarily locked as they edit. You can see who is working on the document by look- ing in the Collaboration Corner. You will see an Updates Available status message when new changes are made by others. Once saved, the document is refreshed with your co-authors' changes. Real-time co-authoring Real-time co-authoring is when two or more colleagues can type at the same time and automatically see text changes as they happen. You can see the cursor location where someone is typing and what they're typing as they are editing. The location and text of the colleagues appears on the document very quickly, with formatting following shortly thereafter. What do I need to co-author a document? Unless it's blocked or turned off by an administrator, co-au- thoring with Offi ce is turned on by default in OneDrive and Continued on page 5 Continued on page 5

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