• Insert Address Block merge field
In the Insert Address Block dialog box, choose a
format for the recipient's name as it will appear on
the envelope.
• Choose OK.
• Choose File > Save.
7
Administrative Assistant's
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Step 3: Insert a merge field
You can insert one or more mail merge fields to pull in-
formation from your spreadsheet into your document. To
insert an address block for an envelope, a label, an email
message, or a letter:
• On the Mailings tab, in the Write & Insert Fields group,
choose Address Block.
Step 4: Preview and finish the mail merge
After you insert the merge fields you want, preview the
results to confirm that the content was merged correctly,
and then you're ready to complete the merge process.
• On the Mailings tab, choose Preview Results.
• Navigate through your records data to view how the
records will appear in the document.
• In the Finish group, choose Finish & Merge, and
choose Print Documents or Send E-mail Messages.
Well done! As a final step, you can save this mail
merge for use in the future.
Arnold Villeneuve
Arnold Villeneuve has over 25 years in the computer
technology and services industry working with
standalone and networked microcomputers,
minicomputers, and mainframe systems. He has
been an author and Instructor with Learning Tree
International since 1993, where he has developed
seven courses for instructor-led, computer-based
training, and e-learning initiatives.
