Focuses on the training and development needs of admin professionals and features topics such as hard skills (software competencies, writing, communication, filing) and soft skills (teamwork, time management, leadership).
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JUNE 2018 6 PowerPoint shortcuts improve efficiency By Arnold Villeneuve The boss is under pressure by the CEO to get a slide deck together for the new marketing project. The slides have to come from several current PowerPoint presentation decks. Your mouse just died and the IT service desk is not answering! Panic sets in. What to do? PowerPoint keyboard shortcuts can make the difference. Creating a powerful PowerPoint presentation requires multitasking PowerPoint components like charts, tables, pictures, object formatting, text and shapes. Plus everyone wants everything yesterday. That means you have to get more done in less time. Additionally, for users with mobil - ity or vision disabilities, Keyboard Shortcuts can be easier than using the touchscreen and are an essential alter- native to using a mouse. This article itemizes some of the keyboard short- cuts for PowerPoint on Windows. PowerPoint keyboard shortcuts at your command, Captain To help you out, I offer some of the best PowerPoint shortcuts you can start using straight away. With a little bit of practice, these PowerPoint shortcuts will seriously cut down your build time, make your slides look more polished and professional and get you to the finish line. Don't worry, every - thing you can do with a mouse cursor you can do with your keyboard, often much faster. One of the main reasons to take the time to learn PowerPoint keyboard shortcuts is to reduce the mental stress associated with your high-pres- sure job and the deadlines you face each day. How do keyboard shortcuts help you? They eliminate a lot of those little decisions and mental hoops your brain otherwise has to process to get a task done, decisions like where is that function hidden on the Office Ribbon? Mastering the keyboard shortcuts: Learn, practice, excel No one is an expert overnight. So you first need to determine which key- Continued on page 7 Arnold Villeneuve has over 25 years in the computer technology and services industry working with standalone and networked microcomputers, minicomputers, and mainframe systems. He has been an author and Instructor with Learning Tree International since 1993, where he has developed seven courses for instructor-led, computer-based training, and e-learning initiatives. Learning Tree offers practical, real-world training in today's most in-demand skills, including Microsoft Office, SharePoint, project management, leadership and professional development. Visit www.LearningTree.ca for more information. Ctrl + A: Select all objects Ctrl + B: Bold Ctril + C: Copy Ctrl + D: Duplicate Faster than copy + paste Ctrl + G: Group selected objects Changed to more logical shortcut key in PPT 2007 Ctrl + M: Add new slide Changed to more logical shortcut key in PPT 2007 Ctrl + V: Paste Ctrl + Alt + V: Paste Special New in PPT 007 and a great addition Ctrl + W: Close presentation Very handy in PPT 2007 due to the removal of the "Close window" option at the top- right Ctrl + Y: Repeats last action (F4 does the same thing) Ctrl + Z: Undo last change Ctrl + Mouse wheel: Zoom in and out Great trick and not frquently listed in other shortcut key lists Ctrl + ] : Increases font size Ctrl + [ : Decreases font size Ctrl + drag: Create a copy of an object Shift + Left click: Select multiple objects F5: View presentation from starting slide Shift + F5: View presentation from current slide A recent find and a good one Tab: Toggle through objects